Exhibitor Manual & Technical Information
Access all essential exhibitor guidelines, logistics details, technical services, booth information, shipping procedures, and operational instructions for Adria Security Summit 2026. Download PDF ManualBuild-up
09:00 – 21:00
Booth handover, setup and deliveries.
Exhibition Day 1
09:00 – 18:00
Exhibition, conference and B2B meetings. Lunch vouchers handed out by 12:00.
Exhibition Day 2
09:00 – 17:00
Exhibition, conference and B2B meetings.
Dismantling
18:00 – 20:00
Booth dismantling and handover of the space.
Venue & Travel
Avenija Dubrovnik 15, 10020 Zagreb, Croatia — everything you need to plan your arrival.
Transportation
Tram lines 7 & 14 stop directly at Zagreb Fair. Approx. 20 minutes from the airport by car or shuttle.
Parking & Access
On-site parking from €0.70/hour. Free East lot available.
Need assistance with travel or accommodation?
Plan Your Trip →Parking & Venue Access
Everything you need to know about arriving by car, parking cards and booth access hours at Zagreb Fair.
Where to park
- Inside the Zagreb Fair grounds. Operated by Zagreb Fair. A ticket is issued at the entrance barrier and used for both entry and exit. Spaces are not assigned or reserved — any available space may be used.
- East parking lot, behind the INA building. Currently free of charge by decision of the City of Zagreb, when used solely for parking. Entry via East III.
- Public street parking. Operated by Zagrebparking in front of and across from Zagreb Fair, charged hourly at city rates.
- Vehicle entrances: West I, West III and East III. East II is closed.
- Available capacity varies daily depending on other events on the grounds, so no fixed number of spaces can be guaranteed. We recommend arriving early.
Rates & payment
| Hourly rate | €0.70 |
| Full day | €2.70 |
Day cards must be ordered in advance and are not sold at the barrier.
- Cash: payment machines on the west side of Pavilion 25 and at the East exit, or the security booth at the West III exit.
- Cashless: by SMS to 708888 (mGarage service).
- Pay before returning to your vehicle, then use the validated ticket at the exit barrier.
Sponsor parking cards
Complimentary parking cards are included with each sponsorship package:
| Diamond | 2 cards |
| Platinum | 2 cards |
| Gold | 1 card |
| Silver | 1 card |
- Cards are valid across both event days.
- Each card allows unlimited entries and exits, provided the sequence described below is followed.
- One card is intended for one vehicle for the duration of the event.
- Vehicles beyond your allocation use the standard options above - the hourly rate inside the grounds, the free East lot, or public street parking.
Collecting your cards
- Parking cards are handed out at the registration desk in the entrance area.
- Collection is available from the build-up day onwards, during registration desk opening hours.
- Cards are issued once per company. Lost cards cannot be replaced free of charge, so please hand them directly to your drivers.
How to use your card — please read
The card tracks entry–exit or exit–entry, depending on whether your first action with it is driving in or driving out. Using it out of sequence is the most common reason a barrier will not open.
You took a ticket at the barrier on the way in. Discard that ticket and start using ours. Your first action with it will register as an exit. When you return the next day, use the same card at the entrance and it will register an entry. Do not take a new ticket from the machine.
Insert our card at the entry barrier; this registers an entry. Use the same card on the way out, which registers an exit. Do not take a ticket from the machine at any point.
Keep the card in the vehicle and within reach.
Build-up & dismantling
- Booth setup: Monday and Tuesday, October 5–6, 09:00–21:00
- Booth dismantling: Thursday, October 8, 18:00–20:00
- Pavilion 7 has a dedicated freight entrance for deliveries and stand construction.
- The Congress Hall has its own entrance for equipment and materials.
- Once the space has been formally handed over at the start of build-up, it remains accessible through the day and overnight until the handover back at the end of dismantling.
Accessibility
- All pavilion spaces are at ground level, with no steps at the entrance.
- The Congress Hall has a separate adapted entrance for visitors with disabilities.
Exhibitor Portal & Mobile App
Manage your company profile, register your team, and connect with attendees through the official Adria Security Summit platform, powered by run.events.
Company Profile
Update your company description, logo, products & services, and downloadable resources visible on the website and mobile app.
- Company details
- Products & services
- Resources & brochures
- Public exhibitor profile
Team Registration
Assign exhibitor tickets, register attending team members, and manage access through the Sponsorship Dashboard.
- Ticket assignment
- Team member management
- Exhibitor badges
- Dashboard access
Badges have been sent by email. Please print them and bring them to the venue. Haven't received yours? Contact ilma.hodzic@asadria.com
Mobile App & Networking
Use the official event app to schedule meetings, scan leads, and connect with attendees before, during and after the event.
- Meeting scheduling
- Lead scanning
- Networking
- Real-time event access
Need help with your exhibitor portal or mobile app?
Contact Support →How It Works
Follow these steps to access your exhibitor portal, manage your team, and start networking through the official platform.
Invitation Email
Receive your exhibitor portal invitation from the organizer.
Company Profile
Complete your company profile and upload resources.
Register Your Team
Assign tickets and manage attending representatives.
Mobile App Access
Schedule meetings and connect with attendees.
Booth Graphics & Branding
Prepare your booth graphics and promotional materials using the official Adria Security Summit branding specifications and production requirements. All downloadable templates and technical files are available in the official Download Area.
- CMYK color mode
- Image resolution: 100 dpi
- File format: PDF
- No fonts — create outlines
Booth Construction & Package
The organizer provides booth setups for all exhibitors, except those building their own booth by prior agreement. Exhibitors can access their booths from October 5, 2026, at 9:00h.
*TV monitor available at an additional cost.
Building Your Own Booth?
Exhibitors may construct their own booths, subject to prior approval from the Organizer. Contact us and we'll connect you with the official contractor to ensure compliance with all technical and safety requirements.
Contact Organizer →WiFi Advertising
Reach every visitor at the moment they go online at the Summit.
WiFi at Adria Security Summit 2026 is provided by Xtream Networks.
Your ad on the Summit WiFi
Put your brand in front of every visitor who connects to the Summit WiFi. Your ad appears on the login screen before internet access and redirects visitors to your website, landing page or app.
- Shown before internet access, cannot be skipped
- Direct link to your website, landing page or app download
- Detailed statistics on views and clicks
Available for exhibitors and sponsors. Contact us for prices and availability.
Request an Offer →Logistics & Transportation
Official shipping, delivery, transportation, and customs information for exhibitors participating at Adria Security Summit 2026. Deliveries to the venue are accepted from October 6, 2026 onward.
To ensure efficient handling of booth equipment and shipments, exhibitors are encouraged to coordinate with the official logistics partner.
Shipping Instructions
All shipments must be coordinated through the official forwarder.
Labeling Requirements
Label all materials with your company name and booth number.
Oversized Items
Notify the logistics partner regarding oversized or fragile shipments.
Customs & Documentation
Consult the logistics partner regarding customs formalities. Please copy the organizer on all correspondence.
Rules & Regulations
Please review the key exhibition rules before preparing your booth and on-site activities.
Safety Requirements
Exhibitors must follow all venue safety, fire, branding, and space regulations. Combustible materials must be flame-retardant, and open flames are not allowed.
Booth Usage
Exhibitors must remain within their allocated booth space. Booth privileges cannot be shared or transferred without approval from the organizer.
Authenticity
Exhibitors are responsible for ensuring that no counterfeit or unlicensed products are displayed.
On-Site Sales
No on-site sales are allowed. Only future orders for billing, payment, and delivery are permitted.
Noise Levels
Noise levels must not exceed 85 dB on the exhibition floor and in meeting areas.
Food & Beverage
Outside food and drinks are not allowed unless approved by the organizer. Food and drinks are available for purchase at the venue. Exhibitors and sponsors receive €18 lunch vouchers from their B2B Officer on 7 October, by 12:00, according to their package (per day: Diamond 8, Platinum 6, Gold 4, Silver 2). See Food & Refreshments for details. Smoking and alcohol are prohibited in the booth area.
Promotional Activities
All additional promotional materials and branded activities must be approved by the organizer.
Need Assistance?
Our team is available to assist exhibitors with sponsorships, registration, technical support, mobile app access, branding preparation, and conference-related inquiries.
Still not sure who to contact?
Get in Touch →