Exhibitor Manual & Technical Information
Access all essential exhibitor guidelines, logistics details, technical services, booth information, shipping procedures, and operational instructions for Adria Security Summit 2026. Download PDF ManualKey Deadlines
Venue & Travel
Avenija Dubrovnik 15, 10020 Zagreb, Croatia — everything you need to plan your arrival.
Transportation
Tram lines 7 & 14 stop directly at Zagreb Fair. Approx. 20 minutes from the airport by car or shuttle.
Need assistance with travel or accommodation?
Plan Your Trip →Parking & Venue Access
Everything you need to know about arriving by car and booth access hours at Zagreb Fair.
Parking & Vehicle Access
- Parking is available within the Zagreb Fair grounds at €0.70/hour. A ticket is issued at the entrance barrier and used for both entry and exit.
- Spaces are not assigned or reserved — any available space may be used.
- Vehicle entrances: West I, West III and East III (East II is closed).
- The East parking lot (via East III) is currently free of charge when used solely for parking.
- Public paid street parking (Zagrebparking) is also available in front of and across from Zagreb Fair.
Build-Up & Dismantling
- Booth setup: Tuesday, October 6, 12:00–20:00
- Booth dismantling: Thursday, October 8, 18:00–20:00
- Pavilion 7 has a dedicated freight entrance for deliveries and stand construction.
- The Congress Hall has its own entrance for equipment and materials.
Required & Optional Forms
All forms must be submitted by their specified deadlines. Please refer to your Sponsorship Dashboard, or contact us directly for optional forms.
Exhibitor Agreement
Due: June 1, 2026The official agreement provided by the event organizer detailing terms and conditions for exhibiting, due upon confirmation of participation.
Speaker & Registration Form
Due: June 15, 2026The official agreement detailing terms and conditions for participation in the conference program.
Additional Equipment Order Form
Due: September 1, 2026For ordering furniture, display equipment, and other services. Ordering is available through the Sponsorship Dashboard.
Need an optional form? Contact us at summit@asadria.com
Exhibitor Portal & Mobile App
Manage your company profile, register your team, and connect with attendees through the official Adria Security Summit platform, powered by run.events.
Company Profile
Update your company description, logo, products & services, and downloadable resources visible on the website and mobile app.
- Company details
- Products & services
- Resources & brochures
- Public exhibitor profile
Team Registration
Assign exhibitor tickets, register attending team members, and manage access through the Sponsorship Dashboard.
- Ticket assignment
- Team member management
- Exhibitor badges
- Dashboard access
Badges are emailed one month before the event — print at home or in the office.
Mobile App & Networking
Use the official event app to schedule meetings, scan leads, and connect with attendees before, during and after the event.
- Meeting scheduling
- Lead scanning
- Networking
- Real-time event access
Need help with your exhibitor portal or mobile app?
Contact Support →How It Works
Follow these steps to access your exhibitor portal, manage your team, and start networking through the official platform.
Invitation Email
Receive your exhibitor portal invitation from the organizer.
Company Profile
Complete your company profile and upload resources.
Register Your Team
Assign tickets and manage attending representatives.
Mobile App Access
Schedule meetings and connect with attendees.
Booth Graphics & Branding
Prepare your booth graphics and promotional materials using the official Adria Security Summit branding specifications and production requirements. All downloadable templates and technical files are available in the official Download Area.
- CMYK color mode
- Image resolution: 100 dpi
- File format: PDF
- No fonts — create outlines
Booth Construction & Package
The organizer provides booth setups for all exhibitors, except those building their own booth by prior agreement. Exhibitors can access their booths from October 6, 2026, at noon.
*TV monitor available at an additional cost.
Building Your Own Booth?
Exhibitors may construct their own booths, subject to prior approval from the Organizer. Contact us and we'll connect you with the official contractor to ensure compliance with all technical and safety requirements.
Contact Organizer →Logistics & Transportation
Official shipping, delivery, transportation, and customs information for exhibitors participating at Adria Security Summit 2026. Deliveries to the venue are accepted from October 6, 2026 onward.
To ensure efficient handling of booth equipment and shipments, exhibitors are encouraged to coordinate with the official logistics partner.
Shipping Instructions
All shipments must be coordinated through the official forwarder.
Labeling Requirements
Label all materials with your company name and booth number.
Oversized Items
Notify the logistics partner regarding oversized or fragile shipments.
Customs & Documentation
Consult the logistics partner regarding customs formalities. Please copy the organizer on all correspondence.
Rules & Regulations
Please review the key exhibition rules before preparing your booth and on-site activities.
Safety Requirements
Exhibitors must follow all venue safety, fire, branding, and space regulations. Combustible materials must be flame-retardant, and open flames are not allowed.
Booth Usage
Exhibitors must remain within their allocated booth space. Booth privileges cannot be shared or transferred without approval from the organizer.
Authenticity
Exhibitors are responsible for ensuring that no counterfeit or unlicensed products are displayed.
On-Site Sales
No on-site sales are allowed. Only future orders for billing, payment, and delivery are permitted.
Noise Levels
Noise levels must not exceed 85 dB on the exhibition floor and in meeting areas.
Food & Beverage
Outside food and drinks are not allowed unless approved by the organizer. Exhibitors and sponsors receive lunch vouchers on the first exhibition day, based on their package. Smoking and alcohol are prohibited in the booth area.
Promotional Activities
All additional promotional materials and branded activities must be approved by the organizer and submitted by September 1, 2026.
Need Assistance?
Our team is available to assist exhibitors with sponsorships, registration, technical support, mobile app access, branding preparation, and conference-related inquiries.
Still not sure who to contact?
Get in Touch →